What do you all think of my quoting template?

Started Nov 30, 2022 | Discussions thread
ampimagedotcom
ampimagedotcom Senior Member • Posts: 1,499
Re: What do you all think of my quoting template?

Will Faulkner wrote:

I have been told by other pros to charge for time in half day and full day increments. In the past I generally charged per image...

Rather than ask my clients to pay me for my time & expenses in exchange for the Rights to use the images afterwards, I would just let them know what the fee would be for me to produce and then provide them with the number of images that they said they needed, for them to use for what they said they needed to use them for...

.. so they could clearly see what they would actually get (from me) for that amount of money.

Upon nearing the end of the half day on the job I realised that due to the customer not properly understanding the scope of work at the quoting stage we are now looking at more like 15 photos shot and edited. So that's a now a full 8 hour day of labour plus retouching.

If at some point, the client asked for more than I had originally quoted them for, then I would send them a 2nd Quote to let them see what the fee would be based on that new information...

.. so they could once again, clearly see what they would actually get (from me) for that amount of money.

"Quote is valid for 14 days from the date of issue.
A purchase order or signed estimate AND 50% of the estimate total is due upon booking.
Job cancellation within 72 hours = 25% of fees, plus all incurred expenses. Job cancellation within 48 hours = 50% of fees, plus all incurred expenses. Job cancellation within 24 hours = 100% of fees, plus all incurred expenses.
Booked jobs will automatically cancel 2 months after booking date without refunds. Day rate is calculated in 4 hour block increments and will be reflected in the final billing. Final billing will reflect actual labour and expenses.
All rights not specifically granted in writing, including copyright, remain the exclusive property of Will Faulkner Photography. All payments are non-refundable.

All photos may be used for my website portfolio and social media platforms, unless otherwise notified by the client prior to the shoot."

I would print my 'Terms & Conditions ' on the back or attach it to the email, along with the Quotes and Invoices.

The 'Terms of payment' is printed on the front of the Quotes and Invoices, e.g. Cash on delivery (C.O.D)... because "NO USE MAY BE MADE OF THE PHOTOGRAPHS UNTIL THE INVOICE IS PAID IN FULL."

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Cheers,
Ashley.
www.ampimage.com

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