Warning. Honest.

Started Mar 26, 2013 | Discussions
Steve Bingham
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Warning. Honest.
Mar 26, 2013

For whatever reason many photography users store their photos on their computer. Maybe 99.99%.

The problem is, far too few back up their files (photographs). This is a disaster waiting to happen. I use software by Acronis and back up my work every week - automatically - to an external hard drive. Using the cloud is another alternative - and some use both.

Two days ago my data hard drive crashed - big time!!!! Thousands of priceless photographs (to me, anyway) were wiped out. Thousands of hours of hard labor (editing and PP) possibly lost . . . but for my backup.

So I bought a new HD and simply transferred by backup files. One click and off to dinner!

Take head folks. Hard drives will fail sometime - all hard drives. CD's fail in time also. Usually by bits and pieces - even the "gold" ones.

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Steve Bingham
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axcentphoto
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Re: Warning. Honest.
In reply to Steve Bingham, Mar 26, 2013

Been there, done that...the hard drive crash. Now I back-up on CD and even put the best in the 'cloud'. Not sure how vunerable the 'cloud' is. Anybody know??? Brent

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Mojn
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A solution
In reply to axcentphoto, Mar 26, 2013

Can only recommend a NAS with RAID 5 (2-4 mirrored disks). Even better: Get two, place one of them in your grandmothers attic and set up a mirror between the two NAS units.

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AZBlue
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Re: Warning. Honest.
In reply to Steve Bingham, Mar 26, 2013

Apple has a wonderful, transparent solution called Time Machine that automatically backs up your hard drive over a wired or wireless network. No muss, no fuss, and no special software required. It just works. Hard drive crashed? No problem! Just pop in a blank drive, hold down the option key while booting, then select your network backup and BAM - you will be automatically restored to your new drive and back up and running within 20 minutes.

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"I've been in more laps than a napkin" - Mae West

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Steve Bingham
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Re: Warning. Honest.
In reply to AZBlue, Mar 26, 2013

AZBlue wrote:

Apple has a wonderful, transparent solution called Time Machine that automatically backs up your hard drive over a wired or wireless network. No muss, no fuss, and no special software required. It just works. Hard drive crashed? No problem! Just pop in a blank drive, hold down the option key while booting, then select your network backup and BAM - you will be automatically restored to your new drive and back up and running within 20 minutes.

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"I've been in more laps than a napkin" - Mae West

Well, like I said . . .

Time Machine is not an online backup service. It is an automatic backup system that is built into Mac OS X Leopard, and comes standard on new Mac computers. Instead of backing up your files online, Time Machine copies your documents onto an external hard drive. Time Machine is similar to an online backup service in that it works automatically in the background, and requires no actions or interference from you after the initial set up process.

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Steve Bingham
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mnodonnell
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Ideally...
In reply to Steve Bingham, Mar 26, 2013

...you'd have both a local backup and cloud-based backup and they'd be running at or near real time.

My local backup is managed by Time Machine and I use CrashPlan to create a second copy in the cloud.  Both run continuously.

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neighkon
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Multiple copies makes data safe, but...
In reply to Steve Bingham, Mar 26, 2013

I have multiple copies of my files on several external hard drives and even raw drives ( I bought an IDE/SATA to USB adapter for this) now the problem is data management. Now I need to take time to go back and weed out the duplicate of the duplicates. Its my fault that I did not "archive" methodically I basically copied folders over to my back up drives. I recently purchased a 3TB usb 3.0 external and will be using this as my big pot to organize my files. Now I'm searching for a way to find multiple copies of a file so I can delete them but since we are talking about photos I'm hoping LR would do the trick. Of course like you a lot of those are edited files and I have multiple versions of a file as I save a lot as I edit along. Anyone with suggestions ?

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mycom
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Re: Multiple copies makes data safe, but...
In reply to neighkon, Mar 26, 2013

It's not a questions of IF only of WHEN a hdd fails...

Had that happen too many times and I'm backup-crazy for 15+ years, all my important files are stored on at least 5 different hdd's on 3 different computers...

Never lost a single file  .

I have no sympathy for people w/o backups, if the loose data..

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JoeM

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kenwj
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Re: Warning. Honest.
In reply to Steve Bingham, Mar 26, 2013

I use Time Machine backup (saved me a bunch of times) and once every couple of weeks I do a manual backup of all my photo files to a separate hard drive.  Three copies available including my computer hard drive.

Old saying...There are two types of people...those that backup and those that will backup.

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orchidblooms
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Re: Warning. Honest.
In reply to Steve Bingham, Mar 26, 2013

i have never had a HD fail - I have always build my own PC's with good - enterprise class HD's

Maybe i have been lucky

currently running raid array plus external usb HD

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rmiller85
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Re: Warning. Honest.
In reply to Steve Bingham, Mar 26, 2013

Steve Bingham wrote:

AZBlue wrote:

Apple has a wonderful, transparent solution called Time Machine that automatically backs up your hard drive over a wired or wireless network. No muss, no fuss, and no special software required. It just works. Hard drive crashed? No problem! Just pop in a blank drive, hold down the option key while booting, then select your network backup and BAM - you will be automatically restored to your new drive and back up and running within 20 minutes.

-- hide signature --

"I've been in more laps than a napkin" - Mae West

Well, like I said . . .

Time Machine is not an online backup service. It is an automatic backup system that is built into Mac OS X Leopard, and comes standard on new Mac computers. Instead of backing up your files online, Time Machine copies your documents onto an external hard drive. Time Machine is similar to an online backup service in that it works automatically in the background, and requires no actions or interference from you after the initial set up process.

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Steve Bingham
www.dustylens.com
www.ghost-town-photography.com

Local backups are at best 1/2 the solution. When a burglar or fire claim both your computer and local backup, you'll wish you had something else. Offsite storage is critical.

I just recently started using AWS Glacier for super cheap cloud storage (1 cent / GB / month). There are several clients available that make backing up to the service completely handsoff (incremental backups like Time Machine). I haven't found cheaper storage anywhere. The downside is that it is an archival tier of storage, so you will pay to get your data back (5% of your data can be downloaded for free each day, after that you'll pay an additional 1 cent / GB).

-Rick

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neighkon
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Re: Warning. Honest.
In reply to orchidblooms, Mar 26, 2013

orchidblooms wrote:

i have never had a HD fail - I have always build my own PC's with good - enterprise class HD's

Maybe i have been lucky

currently running raid array plus external usb HD

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Phillip "Iggy" Murphy http://phillipmurphy.com
ILM Sandra Murphy - "The Orchid Lady" http://orchidblooms.com

i see that you also have an external HD that you are using as a bu right? Don't let the raid array give you a complete sense of security, if the controller dies sometimes you can't rebuild/retrieve the data unless you can get your hands on the same HW. Let me share a funny incident at work too. When I was showing a co-worker many years ago how to use a ghost boot disk. Well we booted on to the disk and we went too far and wiped my raid array on my desktop. Man I thought my data was safe, luckily I had unix gurus that helped me recover my data.

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neighkon
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Re: Warning. Honest.
In reply to rmiller85, Mar 26, 2013

rmiller85 wrote:

Steve Bingham wrote:

AZBlue wrote:

Apple has a wonderful, transparent solution called Time Machine that automatically backs up your hard drive over a wired or wireless network. No muss, no fuss, and no special software required. It just works. Hard drive crashed? No problem! Just pop in a blank drive, hold down the option key while booting, then select your network backup and BAM - you will be automatically restored to your new drive and back up and running within 20 minutes.

-- hide signature --

"I've been in more laps than a napkin" - Mae West

Well, like I said . . .

Time Machine is not an online backup service. It is an automatic backup system that is built into Mac OS X Leopard, and comes standard on new Mac computers. Instead of backing up your files online, Time Machine copies your documents onto an external hard drive. Time Machine is similar to an online backup service in that it works automatically in the background, and requires no actions or interference from you after the initial set up process.

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Steve Bingham
www.dustylens.com
www.ghost-town-photography.com

Local backups are at best 1/2 the solution. When a burglar or fire claim both your computer and local backup, you'll wish you had something else. Offsite storage is critical.

I just recently started using AWS Glacier for super cheap cloud storage (1 cent / GB / month). There are several clients available that make backing up to the service completely handsoff (incremental backups like Time Machine). I haven't found cheaper storage anywhere. The downside is that it is an archival tier of storage, so you will pay to get your data back (5% of your data can be downloaded for free each day, after that you'll pay an additional 1 cent / GB).

-Rick

+1 on theft and acts of God. That's why I keep some of my backups at work. A friend has a small company and he backs up data across different computers in the office. One day all the computers were stolen. So there goes the data.

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Peter Jonas
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Re: There are only two kinds of people:
In reply to Steve Bingham, Mar 26, 2013

Tha ones who have already had a hard drive crash, and the ones who are going to have one.

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Cheers,
Peter Jonas

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ejw07
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Re: Warning. Honest.
In reply to Steve Bingham, Mar 26, 2013

Steve Thank you for the Info..Much appreciated, done my my back up...

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E. j. W.

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orchidblooms
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Re: Warning. Honest.
In reply to neighkon, Mar 26, 2013

neighkon wrote:

When I was showing a co-worker many years ago how to use a ghost boot disk. Well we booted on to the disk and we went too far and wiped my raid array on my desktop. Man I thought my data was safe, luckily I had unix gurus that helped me recover my data.

Yikes - Yes using a usb 3 HD....

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ILM Sandra Murphy - "The Orchid Lady" http://orchidblooms.com

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dwight3
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Re: Warning. Honest.
In reply to Steve Bingham, Mar 26, 2013

I back up my photos regularly.

However, I don't back up automatically.

I've been looking around for a program that will do that. I'm open to suggestions. How do you like the Acronis? Why did you chose that one? Are there some to avoid? Anyone else have favorites? (Windows here, not Apple or Unix).

I currently download my photos, do the initial processing, then back everything up. I won't reformat the card until all the photos have been put onto at least two drives.

When I started digital photography I backed stuff up on CD's. After not too long a period of time the pile of CD's got to be a management problem. Finding things was difficult. And after about 3 years I found some CD's that were unreadable. I quit backing up on CD.

When I had a paying job I had some software on the work computer that would backup everything daily. However, it compressed the data using a proprietary format. I can't read the files now. Fortunately I did my own manual backups so I didn't lose anything.

I have a bias against using the cloud. (1) I don't know how reliable it is; (2) it's not under my direct control; (3) there times when I'm not online.

I currently back up using several external hard drives. One is on the computer all the time. Another is stored in a cabinet in the basement. A third is in my barn a mile away. That one is not online so I can't mirror it. I have to pick it up, bring it home, update it, and return it to its safe hiding spot.

For the laptop I have a 2 TByte USB drive that I can carry along.

Although I'm pretty good about backing up my photos, my other data don't fare so well. My wife shares the desktop computer and her files, along with my word processing files and email and other useful files get backed up manually once every month or two. An automated system would really be useful there.

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Bob from Plymouth
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Re: Warning. Honest.
In reply to Steve Bingham, Mar 26, 2013

I use Apple Time Capsule. It backs up every hour. Also useful if I buy a new Mac because it can put everything onto a new computer too.

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Timothy Dunnigan
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Re: A solution
In reply to Mojn, Mar 26, 2013

I've used a Synology NAS for 2+ years DS211. It was quite reasonably priced and has run flawlessly for since installation.

Synology continues to update and upgrade the firmware and has added a number of very useful apps for the local network. There are also iPhone apps.

I use it as a OS X Time Machine backup.

To add to Steve's excellent advice, one should also remember to keep a reasonably up to date archive in a wholly different location. Non technical disasters also happen.

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TJD

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Santelia
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Re: Warning. Honest.
In reply to Steve Bingham, Mar 26, 2013

AZBlue wrote:

Apple has a wonderful, transparent solution called Time Machine that automatically backs up your hard drive over a wired or wireless network. No muss, no fuss, and no special software required. It just works. Hard drive crashed? No problem! Just pop in a blank drive, hold down the option key while booting, then select your network backup and BAM - you will be automatically restored to your new drive and back up and running within 20 minutes.

-- hide signature --

"I've been in more laps than a napkin" - Mae West

Well, like I said . . .

Time Machine is not an online backup service. It is an automatic backup system that is built into Mac OS X Leopard, and comes standard on new Mac computers. Instead of backing up your files online, Time Machine copies your documents onto an external hard drive. Time Machine is similar to an online backup service in that it works automatically in the background, and requires no actions or interference from you after the initial set up process.

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Steve Bingham
www.dustylens.com
www.ghost-town-photography.com

Steve, so time machine will handle the back up without much effort however if the external drive used for the back up fails; disaster strikes. If cloud back up is not an option then back up to 2 HD's might be the alternative? Hoping that if one fails the second one is working fine.
Scary thought I have about 28,000 pics.

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