Photo management questions

Started 3 months ago | Question thread
suddie1215
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Re: Photo management questions
In reply to AMomcil, 3 months ago

My advice would be to explore all the available options and not to reflexively lock yourself into a Lightroom solution. I've used Lightroom since its very first beta release in 2006 yet I'll say that it isn't the approrpriate tool for everyone.

Another suggestion is to read the book "The DAM Book: Digital Asset Management for Photographers" by Peter Krogh. He also runs a website where he distills many of the thoughts in the book:

http://www.thedambook.com/

http://dpbestflow.org/

AMomcil wrote:

I am about to finally start the process of reorganization of my quite chaotic 30-40.000 bunch of photos from the last 10 years, purely private collection. Mostly JPG, but maybe thousand of various RAW files too. I planned to do it in four stages:

  1. Sorting. I will review them all, delete substandard ones and choose among duplicates. Than rename them using date-time prefix and move them to NAS drive into hierarchical folder structure /year/month-event. It will take weeks and there is plenty of Windows SW available for it (though I will appreciate the good advice here too).

Lots of tools available to help culling and sorting. You can also use an automated solution to file renaming (once you decide on a renaming strategy; several of which are outlined in the book I suggested). My personal favorite is Downloader Pro from Breeze Systems; equally good is ImageIngester (recently replace by Ingestamatic, but still available). Both packages have trial periods which is all you need. You can move all your image files to a temporary holding folder, point either software to the folder, and they will automatically scan the EXIF metadata and rename, move and sort the files into folders based on criteria you establish through "tokens."

http://www.breezesys.com/BreezeBrowser/breezebrowser.htm

http://basepath.com/site/detail-ImageIngester.php

  1. Tagging. I would like to tag them all properly, adding captions, keywords, locations and ratings. This is basically the main motivation for the whole process. I want to do it independently of any application, trying to use standards as much as possible. I guess that means IPTC/XMP for JPG, but RAW ones brings a question. Less choice for good SW, suggestions are welcome.

By intentional design Adobe software, including Lightroom, will not write to raw files with the exception of modifying the file creation date. And even then it will not modify all the relevant time fields.

  1. Cataloging. I want to import them all in a DB based management SW with mid-sized (ca 1MP) previews and be able to find quickly e.g. all my daughter images from 2006, images from my bike tours or vacation photos with 10D. Even less SW choice.

Lots of options here; Adobe Bridge, Adobe Lightroom, Photo Mechanic, Phase One Media Pro are among some of the leading choices. While they all index image files in databases, not all of them require you to first "import" those files into a catalog. So it depends on how you're personally comfortable working.

  1. Developing. At the end I will develop selected images in /Out and /Web subfolders with full/small sized final images to create Web albums and do some A3 large prints. Easiest if done from catalog application, but not mandatory.
And in the future I'd try to maintain hierarchy in the good shape adding all new snaps properly into it. Which should finally enable me to shoot much more RAW, cause I will lose nothing in convenience factor.
SW wise - I know that e.g. Lightroom could do all of the above, but I will try not to tie myself to any solution, at least for steps 1 & 2 (it is a bit pricey as well).
My main questions are about tagging:
  • Could I just add keywords, ratings, etc. in IPTC/XMP fields in JPG files and most of applications will be able to read it properly for indexing purposes? Also to update that info later?
  • Where do Lightroom save "cooking recipes" for JPG files - in XMP inside them or in .xmp sidecars? What about other cataloging SW?
  • What about RAW & tags? Am I right that the best universal solution is to either keep them in .xmp sidecars or to convert them into DNG and keep XMP tags inside. That should give me ability to use several tagging/cataloging applications?
  • If I use e.g. Lightroom (or any other management app) to create full catalog and image developing parameters, could I use another application later to add tags/keywords, etc in JPG and DNG/.xmp? Would they collide with each other?
  • At the end, which management app except Lightroom properly supports RAW tags, either in .xmp sidecars or directly in DNG?


about it and not to step on each other toes. And finally to decide shell I convert all RAW files to DNG or not. Again, tags preservation and handling here is priority - keep all in DNG or in .xmp sidecars.set of applications which could cooperate files and to find inside JPG and DNG/.xmp could be kept tagsThe main thing is to see if all info and Sorry about the long post, but because I know the huge work is ahead of me, I need to check if my logic is straight.

--
Aleksandar Momcilovic

Lightroom and any other image tagging software will write IPTC metadata and editing instructions/recipe to the file header space of rendered file formats like JPEG, TIFF, PSD, etc. For raw formats Lightroom cannot write IPTC metadata/editing instruction directly to the file; you can instruct it to save the information either to its internal database or generate XMP sidecar files.  This is a critical distinction since if you use your camera manufacturer's software or third party viewers you may not be able to view/interpret the editing instructions.

DNG may not be a solution for transferability since very few programs outside of the Adobe lineup can handle DNGs and they sometimes vary in what they can do. Many software packages will only generate and interpret linear DNGs.

Edited 3 months ago by suddie1215
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